The 2025 Annual General Meeting (“AGM”) of the Alberta Motor Transport Association (“Association” and “AMTA”) will take place in-person as follows:
Tuesday, April 8, 2025 – 3:00 – 4:00 pm (Mountain Time)
Enoch Grand Ballroom, River Cree Resort Hotel
About the AGM
Moving Alberta Forward Together
The Alberta Motor Transport Association (AMTA) is your committed safety advocate and partner in navigating the complex and significant challenges currently faced by Alberta’s Commercial Transportation Industry. AMTA is your active voice in representing the interests of you, our members, and an integral part in leading policies and solutions to ensure the secure flow of goods and services connecting our province, our country, and borders beyond.
A defining hallmark of AMTA’s accomplishments in 2024 is that of our strengthened relationships with our members and project partners. AMTA elevated its delivery of enhanced educational offerings and communication strategies that connect and inform our industry community. The Association has, with the AMTA Board of Directors at its helm, set its ambitious sights on strategic opportunities that are ours to leverage in driving and steering progress through transformative technological innovation. AMTA is garnering a growing reputation as research innovators as we continue to, together with our carrier and industry partners, delve into unchartered territory with an unwavering dedication to safety and efficiency that integrates innovation with data intelligence – the trajectory of which will support and drive long-term economic sustainability in advancing our commercial transportation sector across our Province. Together, we will continue to move Albera forward.
The 2022 Bylaws will be relied upon as the business of the 2025 AGM is conducted.
Who has the Right to Receive Notice and Vote?
AMTA Carriers Members in good standing, you are entitled to vote at the AGM.
“All Carrier Members in good standing shall have the right to vote at a Meeting of Members. Associate Carriers Members, Associate Supplier Members, Associate Research Members and Associate Education and Training Members, whether in good standing or not, have no voting rights.”
- Article 2.3, AMTA 2022 Bylaws
How to register:
1. Register online for the AMTA 2025 AGM, here.
2. You may also register on the day of the AGM before it convenes; by verifying you are an eligible voting Member or designated representative, but it is strongly encouraged to pre-register.
Proxy Voting:
Members have the right to appoint/register a designate/proxyholder [or an alternate proxy holder] to represent you or your company at the meeting. You are required to submit - in writing or electronic alternative - your designation/proxy appointment instructions. Please refer to Articles 2.6 “Designation of Voting/Proxy Representative” and 4.1 “Proxy Voting” guidance of the Association’s July 2022 Bylaws.
Association Business: (Article 4.6 of AMTA Bylaws: Annual Reporting/Ratification Compliance)
1. Adoption of Agenda (Motion to Approve)
2. Adoption of Minutes of 2024 Association Annual General Meeting (Motion to Approve)
3. Business Arising from Meeting Minutes
4. Report of the Board (Motion to Approve)
5. Presentation of Financial Reports and Receipt of the MNP LLP report for the year ended December 31, 2024
6. Appointment of External Auditor (2025) (Motion to Approve)
7. Election of the Board (Board recommended Slate of Directors) (Motion to Approve)
8. New Business
9. Adjournment (Motion)
[Formal Notice of Alberta Motor Transport Association 2025 Annual General Meeting and Business Agenda is to be served upon eligible voting AMTA Carrier Members on or before February 4, 2025 in compliance with Article 3.1(b) of AMTA Bylaws].
Board of Directors: Nomination of Candidates and Election Process
The Nominating Committee, in making its recommendations regarding Board appointments, will consider board size; diversity; nominee suitability in terms of competency, core business skills, industry experience; and insight necessary to proactively steward the Association towards a vibrant and sustainable future.
Board Candidates: “The Board shall present a slate of qualified nominees for election as Directors at the Annual General Meeting. The qualifications criteria of such nominees shall be determined by the Board. All nominations must include the signed consent of the nominee.”
- Article 5.3: Board Candidates, AMTA 2022 Bylaws
Interest of Eligible Members in Serving as a Director on the AMTA Board of Directors:
Members interested in serving an AMTA Board Member; nominating a Member for service; or professionals interested in learning more about serving on the Board of Directors, should send an email the Nominating Committee. Once the review process has been finalized, AMTA will contact those who have expressed interest and provide details regarding the next steps.
Supporting Documents*
* Slate of Directors will be made available once the Board’s recommendations are determined. Alberta Motor Transport Association 2024 Audited Financial Statements will be shared with confirmed Eligible Voting Members at the AGM. Documents can be provided in advance, upon request.
If you have any questions regarding this notice, please reach out to memberservices@amta.ca