Date Posted

February 17, 2023

Notice of 2023 Annual General Meeting

The 2023 Annual General Meeting (“AGM”) of the Alberta Motor Transport Association (“Association” and “AMTA”) will take place in-person as follows:

Thursday, April 20, 2023 – 9:00 am (Mountain Time)
Grande Ballroom – Delta Hotels Edmonton South Conference Centre
4404 Gateway Blvd NW | Edmonton, AB

About the AGM

In 2023, AMTA will celebrate 85 years serving Alberta’s commercial transportation industry and all Albertans. For the first time in three years, our AGM will be held completely in person to reflect on AMTA’s contributions and achievements and look forward to the years ahead.

The Association is ambitiously pursuing its new Strategic Plan while maintaining its unwavering commitment to foster safety as it has done for more than eight decades.

The 2022 Bylaws will be relied upon as the business of the 2023 AGM is conducted.

Who has the Right to Receive Notice and Vote?

Carriers in good standing, you are entitled to vote at the AGM.

 “All Carrier Members in good standing shall have the right to vote at a Meeting of Members. Associate Carriers Members, Associate Supplier Members, Associate Research Members and Associate Education and Training Members, whether in good standing or not, have no voting rights.”

    • Article 2.3, AMTA 2022 Bylaws

How to register:

1.When you register online for the AMTA 2023 Annual Leadership Conference, you can also pre-register for the AGM, by providing verification you are an Eligible Voting Member or Designated Representative. You will receive a delegate package when you arrive at the event.

2. If you are not registered to attend the Association’s Annual Leadership Conference, you may register on the day of the AGM before it convenes, by verifying you are an Eligible Voting Member or designated representative.

Proxy Voting:

Members have the right to appoint/register a designate/proxyholder [or an alternate proxy holder] to represent them or their company at the meeting.  You are required to submit – in writing or electronic alternative – your designation/proxy appointment instructions. Please refer to Articles 2.6 “Designation of Voting/Proxy Representative” and 4.1 “Proxy Voting” guidance of the Association’s July 2022 Bylaws.

Your voting form tells you how:  Accompanying this Notice is Designation of Voting/Proxy Representative – (Downloadable PDF – Click here) or (Online form – Click here)

Association Business:

1. Adoption of Agenda (Motion to Approve)
2. Adoption of Minutes of 2022 Association Annual General Meeting (Motion to Approve)
3. Business Arising from Meeting
4. Presentation of Financial Reports and Receipt of the MNP LLP report for the year ended December 31, 2022
5. Report of the Board
6. Report of Committees
7. Election of the Board (Board recommended Slate of Directors)
8. Appointment of External Auditor (2023) (Motion to Approve)
9. New Business

Download AGM Agenda

Registered Voting Members can access posted documents that will be referenced during the AGM.

Board of Directors: Nomination of Candidates and Election Process

The Nominating Committee, in making its recommendations regarding Board appointments, will consider: board size, diversity, nominee suitability in terms of competency, core business skills, industry experience, and insight necessary to proactively steward the Association towards a vibrant and sustainable future.

Board Candidates:

“The Board shall present a slate of qualified nominees for election as Directors at the Annual General Meeting. The qualifications criteria of such nominees shall be determined by the Board. All nominations must include the signed consent of the nominee.”

      • Article 5.3: Board Candidates, AMTA 2022 Bylaws

Interest of Eligible Members in Serving as a Director on the AMTA Board of Directors:

Members interested in serving as an AMTA Board Member, nominating a Member for service, or professionals interested in learning more about serving on the Board of Directors, should send an email to the Nominating Committee.

Once the review process has been completed, AMTA will contact those who have expressed interest to provide details regarding the next steps.

Supporting Documents*


Alberta Motor Transport Association 2022 Audited Financial Statements will be shared with confirmed Eligible Voting Members at the AGM. Documents can be provided in advance, upon request.