The 2026 Annual General Meeting (“AGM”) of the Alberta Motor Transport Association (“Association” and “AMTA”) will be held in-person as follows:
Wednesday, April 22, 2026: 2:30 – 4:00 pm (Mountain Time)
Big Plume Ballroom (Located in the Grey Eagle hotel)
3779 Grey Eagle Drive, Tsuut’ina, Alberta
*Notice of Alberta Motor Transport Association 2026 Annual General Meeting and Association Business agenda is to be served upon eligible voting AMTA Carrier Members on or before February 20, 2026, in compliance with Article 3.1(b) of AMTA Bylaws.
About the AGM
The 2026 Annual General Meeting will convene with the dedicated purpose of asking members to consider amendments to the 2022 Bylaws; in addition to the election of the Board Slate of Directors; the presentation of 2025 audited financial statements, and a review of the prior year’s actions and achievements. The Bylaw amendments are intended to improve upon the governance necessary for the Association to effectively advance its visionary goals and uphold its core values. The full text of the draft amendments will be available no later than April 1, 2026.
The 2022 Bylaws will be relied upon as the business of the 2026 AGM is conducted.
Association Business: (Article 4.6 of AMTA Bylaws: Annual Reporting/Ratification Compliance)
- Adoption of Agenda (Motion to Approve)
- Adoption of Minutes of 2025 Association Annual General Meeting (Motion to Approve)
- Business Arising from Meeting Minutes
- Report of the Board (Motion to Approve)
- Presentation of Financial Reports and Receipt of the MNP LLP report for the year ended December 31, 2025
- Appointment of External Auditor (2026) (Motion to Approve)
- Election of the Board (Board recommended Slate of Directors) (Motion to Approve)
- New Business
- Special Resolution: Ratify 2026 draft Bylaws (Motion to Approve)
- Adjournment (Motion)
Who has the Right to Receive Notice and Vote?
AMTA Carriers Members in good standing are entitled to vote at the AGM.
“All Carrier Members in good standing shall have the right to vote at a Meeting of Members. Associate Carriers Members, Associate Supplier Members, Associate Research Members and Associate Education and Training Members, whether in good standing or not, have no voting rights.”
– Article 2.3, AMTA 2022 Bylaws
How to Register:
- Each Carrier Member shall designate one employee as their voting representative. Carrier Members are strongly encouraged to pre-register their delegated voting representative. Pre-registration allows the Carrier Member to confirm/redesignate their voting representative and AMTA has adequately prepared a Member meeting package in preparation for the representative’s arrival.
Register for the AMTA 2026 AGM
Please note, AMTA has a new event platform for registrations. When you click the “select pass” dropdown, please select “AGM only” if you are only attending AGM. Here is a link to aid with the event platform process.
- You may also register on the day of the AGM at the Big Plume Ballroom. Registration must be completed before the AGM is convened. It is recommended that Members/Representatives confirm their attendance no less than 15 minutes before the meeting commences.
Proxy Voting:
In lieu of attendance, Members can also elect to appoint/register a 2026 designate/proxyholder [or an alternate proxy holder] to represent you or your company at the meeting. You are required to submit – in writing or electronic alternative – your designation/proxy appointment instructions. Please refer to Articles 2.6 “Designation of Voting/Proxy Representative” and 4.1 “Proxy Voting” guidance of the Association’s July 2022 Bylaws.
Board of Directors: Nomination of Candidates and Election Process
The Recruiting & Nominating Committee, in making its recommendations to the Board regarding Director appointments, takes under consideration board size; diversity; nominee suitability in terms of competency, core business skills, industry experience; and insight necessary to proactively steward the Association towards a vibrant and sustainable future.
Board Candidates: “The Board shall present a slate of qualified nominees for election as Directors at the Annual General Meeting. The qualifications criteria of such nominees shall be determined by the Board. All nominations must include the signed consent of the nominee.”
Article 5.3: Board Candidates, AMTA 2022 Bylaws
Supporting Documents
- 2022 Association Bylaws
- AMTA 2026 AGM Agenda
- AMTA 2025 Minutes
- Meeting Package Deliverables
- Slate of Directors will be made available once the Board’s recommendations are formalized.
- 2026 Bylaw Draft: The full text of the draft amendments will be available no later than 21 days in advance of the meeting (April 1, 2026).
- AMTA 2025 Audited Financial Statements will be shared with confirmed Eligible Voting Members at the AGM. Documents can be provided in advance, upon request.
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The Alberta Motor Transport Association (AMTA) is a dedicated safety advocate and partner for Alberta’s commercial transportation industry. We represent member interests and lead policy and operational initiatives that support the safe, efficient movement of goods across the province, and across Canada in getting goods and services to market. To continue delivering on this mandate, we must remain both visionary and strategic, anticipating the industry of tomorrow while addressing the challenges of today. By taking a forward‑looking approach, we can shape future possibilities with purpose and intent, ensuring the commercial transportation sector is equipped to navigate change, embrace innovation, and strengthen its role in supporting a thriving economy. |